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How to Convert Physical Shares to Demat Form?

The process of converting physical shares to demat account form, known as dematerialization, is a crucial step in modernizing and simplifying the management of securities. Demat accounts offer a secure and convenient way to hold and trade shares electronically, eliminating the risks associated with physical certificates. If you’re looking to convert your physical shares to demat form, here’s a step-by-step guide to help you navigate the process:

Choose a Depository Participant (DP):

A Depository Participant is a financial institution authorized to offer demat account services. You need to select a DP through which you’ll initiate the dematerialization process. Common DPs include banks, brokerage firms, and financial institutions. Check more on what is demat account?

Open a Demat Account:

If you don’t already have a demat account with the chosen DP, you’ll need to open one. This involves submitting the required documentation, including identity proof, address proof, PAN card, passport-sized photographs, and a demat request form.

Fill the Dematerialization Request Form:

Obtain the dematerialization request form from your DP. Fill out the form accurately, providing details such as the name of the company whose shares you want to dematerialize, the certificate numbers, the quantity of shares, and your demat account details. Check more on what is demat account?

Submit Physical Certificates:

Submit the physical share certificates you wish to dematerialize along with the completed dematerialization request form to your DP. Ensure that the certificates are signed by all holders exactly as per the records of the company.

Verification and Processing:

The DP will verify the details provided and forward the dematerialization request to the respective company’s registrar. The registrar will cross-check the information and verify the authenticity of the request. Check more on what is demat account?

Lock-In Period:

It’s important to note that there is a lock-in period during which you cannot sell or transfer the dematerialized shares. This period varies depending on the company and its policies.

Cancellation of Physical Certificates:

Once the registrar approves the dematerialization request, the physical share certificates are canceled. This means they become invalid and cannot be traded in physical form anymore. Check more on what is demat account?

Crediting Demat Account:

After the cancellation of physical certificates, the equivalent number of shares is credited to your demat account electronically. You can view your dematerialized holdings through your demat account.


Upon successful dematerialization, you will receive a confirmation statement from your DP. This statement will detail the number of shares dematerialized, the corresponding entry in your demat account, and other relevant information. Check more on what is demat account?

Utilize Your Demat Holdings:

Once your physical shares are converted to demat form, you can conveniently manage them through your demat account. You can sell or transfer these dematerialized shares electronically, avoiding the complexities associated with physical certificates.

It’s essential to keep in mind that the process of dematerialization can take some time, depending on the company’s registrar and other administrative factors. Additionally, some companies may charge a nominal fee for dematerialization. Make sure to inquire about the charges with your DP beforehand. Check more on what is demat account?

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